The Simple Tools Phone Directory and In/Out Board provides your organisation with both an online Phone Directory and a way for staff to indicate their movements.
With the tools, you and your colleagues can quickly look up a staff phone number and know where that person is and when they will be back. All before you ring them.
With these tools, you will:
- reduce your organisation’s costs
- increase your organisation's productivity
- increase your organisation's profits.
The Phone Directory
- Displays staff names, phone numbers, roles, departments and mobile numbers
- Allows you to add your own items - such as the days worked and office location
- Search for phone numbers by the person’s first name, last name and department
- View it on any computer in a web browser, such as Internet Explorer
- Easy to use and simple to update
- Allows you to also display commonly used phone numbers and important information, such as meeting dates and events
- Serves as a staff list that is always up-to-date and can be used across the organisation in planning and organising
- The phone directory can be printed out, if you prefer a hard copy
- You can export the directory to other programs, such Microsoft Word and Excel
Screen shot of the Phone Directory
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The In/Out Board
- Replaces the whiteboard where staff mark themselves In or Out of the building, Busy or On Leave
- Staff can quickly update the board from any computer through a web browser
- Staff can leave a message, including a return time, location and mobile number
- No logins required - people can update themselves from either their own, a colleague’s or a communal computer
- Visitors can also sign themselves in and out
- Allows you to print out a list of who’s in and who’s out of the building in an emergency
Screen shot of the In/Out Board
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